Produce annual anticipated Service Charge estimates for the coming year, to calculate service charges and reserves.
Produce and circulate service charge accounts and supply information to leaseholder/tenants and residents' associations.
Demand payment of receipts from tenants in a reasonable time, before they are due.
Maintain efficient credit control and diligently pursue any arrears outstanding.
Credit all tenant receipts to a designated Client Money Account.
Administer buildings and other insurances.
Engage and supervise staff such as concierge, porters, security and cleaners.
Manage maintenance contracts.
Regularly inspect property to check condition and deal with routine repairs.
Look after all general enquiries from leaseholder/tenants.
Health & Safety
Keep records on leases and other matters.
Keep landlords informed of changes in legal requirements and check compliance with lease terms
Administer bank accounts held in trust for the leaseholders/tenants
Pay contractors and suppliers.
Produce annual accounts and arrange for auditing and other statutory requirements.
Carry out Company Secretary duties
Production of ‘Licence to Alter’ and ‘Letter of Consent’ regarding apartment alterations and works
Assist in the assignment process of apartments (liaising with solicitors and landlord).
Assist in the underletting process of apartments (liaising with solicitors and landlord).